The Tokyo Convention & Visitors Bureau (hereinafter referred to as "the Bureau") handles the collection, use, and management of information in accordance with the "Tokyo Convention & Visitors Bureau Personal Information Handling Guidelines" and strives to create a website that can be used with peace of mind for safety and security.
The Bureau will endeavor to protect personal information based on the following policy, recognizing it as an important responsibility.
Restrictions on Collection
When collecting personal information, the Bureau will clearly state the purpose for which the information is to be handled, and will collect personal information within the scope necessary to achieve that purpose, in a lawful and fair manner.
The Bureau will take necessary measures to manage personal information appropriately to prevent leaks, loss, or damage.
Supervision of Contractors
When the Bureau entrusts the handling of personal information to a third party, the Bureau will supervise the third party as necessary for the protection of personal information.
Limitation of Use
The Bureau will not use personal information for purposes beyond the scope of administrative work involving personal information.
Provision to Third Parties
The Bureau will not disclose or provide personal information to third parties except in cases where the individual in question has consented or where required by law.
Disclosure, Correction, and Use Suspension Requests
The Bureau will respond promptly to requests from the parties concerned to disclose, correct, or suspend the use of their personal information.
The Bureau will provide education and awareness-raising activities on the protection of personal information to all employees.
Compliance with Laws and Regulations
The Bureau complies with laws and regulations regarding the handling of personal information and strives for continuous improvement of the measures specified in this policy.
General Affairs Section, General Affairs Department, Tokyo Convention & Visitors Bureau
Handling of Personal Information on This Website
Defining Personal Information
Personal information refers to information that can identify a specific individual, such as address, name, telephone number, email address, etc., provided to the Bureau through this website.
Scope of This Policy
This policy applies only to this site and does not apply to other sites linked to this website.
The handling of information on linked sites is the responsibility of the respective organizations.
Collection of Personal Information
When collecting personal information through this website, the Bureau will generally require the user to provide (register) the information of their own volition.
When collecting personal information, we will clearly state the purpose for which said information is collected.
The collection of personal information will be conducted within the scope necessary to achieve the stated purpose.
Limitation on Use of Personal Information
Personal information provided (registered) by users will be used within the scope of the stated purpose of collection.
Provided personal information will not be used beyond the purpose of collection, except as required by law.
However, statistical information on user attributes, etc., may be disclosed, provided that it does not contain any personal information.
Purpose of Use of Personal Information
The collected personal information will be used for the following purposes:
- Responding to user requests and inquiries.
- Conducting various procedures and communications related to applications for events and meetings organized by the Bureau.
- Distributing the Bureau’s email news and magazines.
- Providing various information regarding the Bureau’s business activities, which are organized or implemented by the Bureau.
- Conducting surveys on various business activities for sponsoring members.
- Other purposes of use of personal information that were clearly stated at the time of collection.
Management of Personal Information
We will strictly manage the personal information collected through this website and take appropriate measures to prevent leakage, misuse, tampering, and other violations.
In addition, while we may entrust the operation of this site to third parties, we will ensure that they take appropriate measures to safeguard the information.
Use of User Information not Containing Personal Information
This site automatically collects information such as Internet domain names, IP addresses, and information regarding the browsing environment (hereinafter referred to as "user information").
The collected user information is limited to the purpose of improving the usability of this site and will be used only within that scope.
However, statistically processed information about access to this website, browsing environments, and other information may be disclosed.
*Use of Google Analytics
On this website, Google Analytics is used to understand usage patterns and improve content. Google Analytics is used to collect anonymous traffic data from users of this website, but this data is not used for any purposes other than improving this website.
This website may collect and use information (such information that cannot be used to identify individuals) about website usage patterns, such as page view history and search history, for statistical research purposes to improve content and conduct market research within the company. A technology called Cookies are used on this website to accomplish this task.
Last updated: June 1, 2023